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Total number of units in the scheme.
(units)
Enter the total number of units in the scheme, irrespective of the date of completion (the phasing of completions is dealt with under Q.33 to Q35).
Units should be counted in the same way as on the HCA's RSR return e.g. a bedspace in shared accommodation counts as one unit.
You can follow your own internal definitions of what constitutes a scheme - the important point is that the number of units, costs and other data should all be consistent.
For ESP and P&R units we recommend grouping all the units in each local authority area in the year as one scheme (but do not mix ESP and P&R units in the same scheme).
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Total floor area
(m²)
For self-contained accommodation floor area should be gross internal area excluding common areas. To calculate floor area follow rules laid down by the HCA.
For shared accommodation enter the gross internal area including the common/shared areas.
You can check that your floor area per unit looks reasonable by reviewing the Scheme Validation Report.
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Total number of Persons in the Scheme
(persons)
This will normally be the total number of persons expected to be accommodated. For Supported Housing Schemes, only include persons in a warden unit where public subsidy is being claimed on that unit and the unit is counted in the total units.
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Select type of development
:-
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New Build A and W
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Rehab'
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Package deal/OTS/ESP
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P&R (Purchase & Repair)
Use New Build to describe traditional A&W schemes where separate land and works contracts apply. For OTS/Package Deals, do not arbitrarily split acquisition and works costs: enter as a total acquisiton cost.
You can only enter one type of development for the scheme. If there are a significant number of units of other development types, you may need to split the scheme into a number of separate schemes and link them as a 'project'. You only need to do this if it will cause a significant distortion to enter the whole scheme as one development type. Please call the help line if in doubt.
Please ensure that off-the shelf deals with developers are described as ESP and NOT New Build.
Works Only schemes (on RSL property) should be described as New Build and a current market land value MUST be attributed to it, even though you may have it in your books at nil value. Estimate this by asking the question: What would you have paid for this land if buying it on the open market at the start of the development?
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Select whether self-contained or shared
:-
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Self-Contained
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Shared
The definitions of 'self-contained' and 'shared' are as per the HCA's guidance.
You must enter either 'self-contained' or 'shared' for the whole scheme. If there are a significant number of both types of unit, you may need to split the scheme into two schemes and link them as a 'project'. You only need to do this if it will cause a significant distortion to enter the whole scheme as one type. Please call the help line if in doubt.
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Select product type
:-
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GN Rent
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Homebuy
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Rent to HB
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Affordable Rent
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Supported Housing
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KW Homebuy
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Int. Rent (old)
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Outright Sale
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Other
The definitions of the social housing client groups (1 through 5) are as per the HCA's guidance on product type.
'Other' includes anything outside these definitions, whether or not it received grant. Please also use 'Other' for TSH units.
You can only enter one client group for the scheme. If there are a significant number of units with other client groups, you may need to split the scheme into a number of schemes and link them as a 'project'. In particular, if there are some Homebuy units, you can't enter sales and marketing costs unless you split them out. However, you only need to split the scheme if it will cause a significant distortion to enter the whole scheme as one client group. Please call the help line if in doubt.
Please choose Affordable Rent instead of Int. Rent (old) for schemes completing after 1 April 2011.
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Total acquisition cost
(£)
This will normally be the contract value of the acquisition.
If the land has been purchased from a public body (e.g. cheap or free land from a LA), enter the full value of the land (its market value) and show any reduction from the full value and the price paid, as part of the Total Public Subsidy at Q.14.
Acquisitions from a private owner/developer under a s106 Ag. should be entered as the actual price paid. The difference between this price and the full, unconstrained value of the land(ie.assuming no s106 Ag. existed) should be entered as a percentage at Q.9.
For Temporary Social Housing schemes enter the estimated unencumbered market value, as if buying it at the time of starting the development. TSH schemes must be described as Other at Q.6
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Is this a scheme purchased from the private sector, with a S.106 Ag. requiring affordable housing?
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No
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Yes
Such schemes usually have a cheaper acquisition cost because of the s106 Ag obligation. The reduction in value (or discount) created by this obligation is identified in Q9.
Schemes that are constrained by the affordable housing requirements of Section 106 Agreements often leave the RSL with reduced control over costs and timing which may adversely affect your benchmark results.
Check the Help notes at Q.9 for the correct treatment of land discounts.
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Approximate reduction in Acq. cost (as a discount %) created by the s106 Ag. Obligation.
(%)
Enter your reasonable estimate of the discount %, being the difference between the Unconstrained Market Value (as if there were no s.106 Ag.)and the Actual Acquistion Cost. This is an estimate of the % 'private subsidy' received.
The discount % is defined as:
(Unconstrained Market Value minus Actual Acquisition Cost) divided by Unconstrained Market Value times 100%
For NB schemes this calculation will apply to the land acquisition. For OTS/Package Deals the calculation applies to the reduction in total acquisition cost from the open market sales prices of the units.
This calculation applies to private sector purchases only.
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Total works cost
(£)
Normally, this will be the contract works price with the contractor, excluding contractor's design and any other fees. Include all works costs which would normally be treated as Qualifying Works costs as defined by the HCA Capital Funding rules. Follow these principles even if the scheme did not receive SHG.
Exclude fees etc. which would normally be funded from on-costs. For example, for design and build contracts exclude the design element, which should be added to 'Fees' in Q.11.
Include pre-works/site development costs, costs associated with legal agreements (including bonds), home loss and associated costs and all non-recoverable VAT associated with works costs.
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Total fees, excluding entries at Q. 12 (sales' costs) and Q.13 (interest)
(£)
This will normally consist of all direct costs incurred as fees and other expenses which fall under the HCA On-Costs definition, but excluding those costs requested in Questions 12 and 13.
Any cost for marketing and selling units should be excluded. These are included under Q.12.
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Sales & marketing costs (for sales products only)
(£)
This relates to the costs associated with the selling of leases for LCHO, leasehold scheme for the elderly (LSE) units and Homebuy, Keyworker Homebuy, Outright Sales and Other units.
Include costs of promotions and on-site show homes etc.
For other product types sales marketing costs are excluded from on-costs, and the answer to this question will be automatically set to 0.
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Capitalised development interest
(£)
This will normally be the total capitalised interest incurred on the scheme costs (net of grant received) between the acquisition of the property and practical completion (or last sale). For schemes in progress give an estimate.
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Total public subsidy from external sources (SHG, LA, value of free public land, RCGF, etc.)
(£)
Enter the total amount of all public subsidy received by this scheme from all external sources. Include the value of free land from a LA. Include any Recycled Cap. Grant. Include any other public capital grants, as well as SHG.
Note that this sum can never be less than the Net SHG entered in the next question.
Do not include internal subsidy in this total.
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Actual net SHG paid
(£)
Please enter the amount of Net Social Housing Grant (SHG) that is included in Question 14. E.g. If total public subsidy was £100, of which £20 was RCGF and LA capital grant was £20, enter £60 (i.e. assuming the balance of the subsidy was SHG). If no SHG was received, enter zero.
Note that this sum can never be more that the Total Public Subsidy entered in the previous question.
Do not include internal subsidy in this total.
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Additional “internal subsidy”, as identified by a negative Net Present Value (NPV) shown on the approved viability appraisal.
(£)
Internal subsidy is the loss the scheme makes after any other public subsidy (SHG, etc) has been received. A negative NPV on the approved viability appraisal is one measure of the internal subsidy. Enter this (negative) sum without the minus sign. If the scheme made a positive NPV, enter zero, i.e. no internal subsidy was needed.
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Overall score for the Housing Quality Indicators (HQI) assessment
(%)
Enter the overall score for the Housing Quality Indicators (HQI) assessment for the whole scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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HQI - Unit Size aspect score
(%)
Please enter the HQI Unit Size aspect score for the scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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HQI - Unit Layout aspect score
(%)
Please enter the HQI Unit Layout aspect score for the scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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HQI - Noise, Light & Services aspect score
(%)
Please enter the HQI 'Noise Light Services aspect' score for the scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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HQI - Accessibility aspect score
(%)
Please enter the HQI Accessibility aspect score for the scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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HQI - Sustainability aspect score
(%)
Please enter the HQI 'Sustainability' aspect score for the scheme using the definition given in Version 4 of the HQI methodology. If the scheme was assessed using Version 3 (where this score was called Energy, Green, Sustainability) enter your best estimate of the lower equivalent score.
If no HQI assessment was done for this scheme, simply enter 0.
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HQI - Building for Life aspect score
(%)
Please enter the HQI Building for Life aspect score for the scheme. If no HQI assessment will be done for this scheme, simply enter 0.
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Whole life maintenance costs as % of build costs
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Not answered
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More than 80%
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Less than 80%
Please give the same answer here as given (or would have been given) in the HCA's IMS at the time of bidding. Schemes with a value 'Less than 80%' are judged to be better value, i.e. they require less maintenance (possibly as a result of a higher building specification).
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Act. exchange of contracts date for the land (New Build schemes only).
(date)
For 'New Build' schemes only, give the legal exchange date for the acquisition of the land. For most schemes this will be the same time as the legal completion date of the land (or earlier). Contracts which are conditional (e.g. s.t. planning) may have a much earlier date and you should enter that exchange date, not the date that the contract was declared unconditional.
If the land was acquired under an option, give the date that the option was exercised.
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Estimated Start-on-Site date, at time of bidding.
(date)
Please enter the estimated Start on Site date, as forecast at the time of bid submission to the HCA (if relevant), or otherwise as forecast at the time of internal approval.
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Estimated Practical Completion date, at time of bidding.
(date)
Please enter the estimated Practical Completion date, as forecast at the time of bid submission to the HCA (if relevant), or otherwise as forecast at the time of internal approval.
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Estimated Last Unit Sale date, at time of bidding.
(date)
If the scheme involves the sale of units, enter the estimated 'Last Sale Unit' date, as forecast at the time of bid submission to the HCA (if relevant), or otherwise as forecast at the time of internal approval. Sale Date is the legal completion date of the sale to the final purchaser/lessee.
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Actual Start-on-Site date
(date)
Enter the date when works commenced on site.
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Actual Practical Completion date
(date)
If this scheme has already completed, enter the date here, otherwise give your best estimate. Make a diary note to update your input, if your estimate proves incorrect.
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Actual Last Unit Sale date
(date)
If all the units are sold (i.e. legally completed), enter the date when the last unit was sold, otherwise give your best estimate. Make a diary note to update your input, should your estimate proves incorrect.
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No. of units completed by 31/03/2012
(units)
Enter the number of units handed over in the first year in which there were completions. The year in the question is determined by the 'First Year' option you chose on the Scheme Setup screen. Therefore if you change the First Year this question will change, and you must review and amend your answer to this question accordingly.
The system uses this information to apportion scheme costs in proportion to the number of units handed over.
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No. of units completed during 2012/2013
(units)
Enter the number of units handed over in the second year in which there were completions. The year in the question is determined by the First Year option you chose on the Scheme Setup screen. Therefore if you change the First Year this question will change, and you must review and amend your answer to this question accordingly.
The system uses this information to apportion scheme costs in proportion to the number of units handed over.
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No. of units to be completed during 2013/2014
(units)
Enter the number of units handed over in the third year in which there were completions. The year in the question is determined by the First Year option you chose on the Scheme Setup screen. Therefore if you change the First Year this question will change, and you must review and amend your answer to this question accordingly.
The system uses this information to apportion scheme costs in proportion to the number of units handed over.